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Inventory control

All about Inventory control ! 
In logistics sectors, there are a lot of actors that work in the shadow, their role is unavoidable, some are new, others are old as long as the logistics seincess, one of this actors is: the inventory controller: his main activity will be making sure that all logistics components are present and they are work as well as they are theoretically expected, lets study the inventory controller works by answering the below questions : 
  1. What do we mean by inventory controllers? 
  2. What are the mean tasks for inventory controllers ? 
  3. How the inventory controllers work is influencing the global logistics indicators ?
Introduction to inventory controller job description.
What gave an important value to the inventory controller duties?
The inventory controller is one of the most critical position in industrial organizations; while for others providing services like Banks even that such player function is, basically, limited to sectors where companies have production-transforming activities or a very high storage activities and physical movements
An inventory controller can be a person work alone or a whole team linked to logistics department and their main mission is controlling the physical flow, see next:
What are the main mission for an inventory controller and what is the reason behind each one?
  • Making sure that the company has the same exact data between the virtual recording and the physical storage.
  • Prepare regular report concerning the stock evolution and raw material movement.
  • Create and develop continuously procedures and manuals to make sure the company is having is having the desired result according the top management strategic goals.
  • Understand the operation or production procedure to be able to explain and investigate how the consumption is done or how the GAP has been produced.
  • Follow and analyze the raw material flow according to Top management recommendation.
  • Track and make sure that all the transaction made through the ERP are following the related process. Take in charge the periodical physical counting,
  • Analyze the GAP and investigate the root causes and then fix it.
  • Take in change and put in places the needed tools for a better result during the annual physical counting.
What the skills and the capacities required to exercises the inventory controller duties?
The discipline may seem easy but it gives result as great as it is understood. An inventory controller must have:
  • A deep understanding to the company’s activities.
  • Technical skills to understand the production and quality value adding.
  • Logistics and project & team management background.
  • Financial knowledges as his duties are affecting directly the company’s result.
  • Complete access to the used system’s options.
  • A minimum ability in IT tools & software’s manipulation especially, Excel, Access manipulation (macro developing are optional)
How the inventory controller interacts with other departments?
Here below how an inventory controller faces off the most recognizable other departments.
  • Logistics: is the mother department, GAP impact analysis, list of components to check.
  • IT support: Tools manipulation support.
  • Production or operation: the GAP source, from where to start investigation.
  • Engineering:  system parameter source (Boom), the consumption way (production procedure)
  • Quality: raw material scraped, system adjustment due to GAP generated by scrap.
How the inventory controller team is organized?
This is basically depends to several factors like the company activities, the sector, how strategic are the goals associated to this service, etc., but usually and in most cases the inventory controller  services  is  linked to the  logistics  department,  and  the  default  organizational chart will be  like  the  following
The inventory controller team peeling:
  • Logistics manager.
  • Inventory controllers.
  • Inventory controllers’ agents or cooperatives.
In a very close situation, you may find an IT support or system key user, also the inventory controller is nearby to continuous improvement team and they might take this status in a lot of industries but the main mission remains the same.

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